1. Description and Overall Objective
2019 EaP Civil Society Hackathon brings together 60 civil society activists, IT professionals and designers from the Eastern Partnership region (EaP) to work face-to-face on software projects that would enable civil society better contribute to reforms and democratic changes in their home countries. It is organised by the EU-funded Eastern Partnership Civil Society Facility project, with the valuable support of local partners.
2019 EaP Civil Society Hackathon is held on 14-16 June in Tbilisi, Georgia. It is preceded by the EaP Regional Ideathon on 24-25 May in Kyiv, Ukraine, where the shortlisted applicants will work on their ideas of IT solutions and present them to the organisers and mentors. 20 best ideas will be selected for the participation in the 2019 EaP Civil Society Hackathon in Tbilisi.
The Hackathon aims to establish long-term cooperation between civil society and IT community that will result in new solutions for digital participation of citizens, better transparency and communication of governmental decisions and spending, broader participation in decision making process and advancement of public services.
2019 EaP Civil Society Hackathon seeks to strengthen the role of civil society in reforms and democratic changes through new IT solutions. Digital tools proposed by applicants should contribute to better dialogue and partnership between citizens, civil society and governments. Possible topics may include public monitoring of budget execution, election monitoring, citizens reporting, crime mapping, interactive mapping, citizen journalism, and many others.
2019 EaP Civil Society Hackathon is preceded with the EaP Regional Ideathon, a 1.5 day incubation meeting of civil society activists – authors of ideas of digital solutions and the hackathon mentors. The Ideathon will be held on 24-25 May 2019, in Kyiv, Ukraine. All shortlisted applicants – civil society activists who applied with an idea of IT solution – will be invited to the Ideathon, to present their ideas to the Hackahton mentors and organisers, to improve and further develop them. On the second day of the Ideathon, the mentors and the organisers will select 20 ideas for the participation in 2019 EaP Civil Society Hackathon in Tbilisi, Georgia.
Participants of the EaP Civil Society Hackathon will work in hack teams consisting of three experts: one subject-matter expert from a civil society organisation (CSO), one IT professional (front-end / back-end developers, web / mobile, full-stack, etc.) and a graphic designer.
Participation in 2019 EaP Civil Society Hackathon is open to all citizens of EaP countries with a strong civil position and real experience of civic work, regardless of their experience in working for a CSO.
On the final day of 2019 EaP Civil Society Hackathon, the participants and mentors will vote for the best IT solution developed during the Hackathon. Three top-scoring ideas (two by the public vote and one by the mentors’ vote) will be nominated for Digitalisation for Civil Society Award, a special facility to support the full-fledge development of the best solution designed at the 2019 Hackathon. Based on the applications received, the Selection Committee will choose one of the nominated ideas for the development and launch.
3. Cost of Participation
Participation in 2019 EaP Civil Society Hackathon is free. Organisers also cover travel and accommodation of the Hackathon participants, as well as travel and accommodation costs of the civil society activists invited to the Regional Ideathon in Kyiv.
4. Eligibility of Participants
Participation in 2019 EaP Civil Society Hackathon is open to citizens/residents and CSOs from the EaP countries – Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. An applicant should:
- be a natural person,
- be a national and a resident of an EaP country,
- have experience of doing civil work, or working as a designer / IT specialist,
- have a good command of English and/or Russian languages.
Applications from grassroots activists and young IT professionals from across the region are encouraged.
5. Eligibility of IT Solutions
2018 EaP Civil Society Hackathon accepts ideas of IT solutions that empower digital participation of civil society, improve transparency of public institutions and enable broader citizen involvement in decision making processes. This includes such areas as e-Participation, e-Transparency, open data, citizens mobilisation, citizen-to-citizens services, and CSO transparency & accountability. For more details, read the Guidelines for Applicants.
The proposed solutions may cover one or several of the areas and be utilised by one or more EaP country. Ideas focused at engagement and mobilization of local and grassroot communities are encouraged.
6. How to Apply
To apply for participation in 2019 EaP Civil Society Hackathon, the applicants need to fill in the online application form at the website and submit it before 23.00 (CET) on 29 April 2019, if the applicants represent CSOs or activists groups, or before 26 May 2019, if the applicants are IT professionals or graphic designers.
The application is open both to individuals and hack teams. Hack teams may consist of maximum 3 persons, and include at least 1 subject-matter-expert and 1 IT professional / designer.
Applying with an idea of an IT solution, applicants need to describe it in brief, indicating:
- the problem(s) to be addressed and how the proposed tool will help solving it/them;
- users of the proposed IT product and how they will benefit from its launch;
- other digital solutions that tackle the same problem (if exist) and the differences with the proposed one;
- how the proposed IT solution contributes to the democratic changes in their home country and the EaP region;
- how the proposed IT solution will be maintained and updated in future.
The organisers will inform the shortlisted applicants from civil society about the selection results no later than 10 May 2019 and invite them to the Regional Ideathon. IT professionals and designers may apply until 26 May 2019, with the selection results due by 3 June 2019.
7. More Information
For more details, please download and read Guidelines for Applicants. Questions to organisers may be sent by e-mail (email@example.com) no later one working day before the application deadline.