about the hackathon

2019 EaP Civil Society Hackathon brings together 60 civil society activists, IT professionals and designers from Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. For three days technical and subject-matter experts will work together on IT solutions that would enable civil society organisations and activists better serve the needs of their communities, and help citizens participate in decision making.

The best solution designed within the Hackathon will get support to be fully developed and launched.



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THE HACKATHON STARTS IN:
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news and updates

Second EaP Civil Society Hackathon takes place in Minsk
02 Jul, 2018
IT professional and designers are needed for selected ICT tools ideas! Deadline: 14 May 2018
11 May, 2018
2018 EaP Hackathon: 5 reasons to apply before the deadline (30 April 2018)!
28 Apr, 2018
FAQs #2: ICT projects under implementation, application forms and portfolio
26 Apr, 2018
Submit Your Idea of IT Solution until 30 April
20 Apr, 2018
FAQs #1: Participation cost, eligibility of ICT tools, and others
13 Apr, 2018
Ideas of ICT tools: What solutions are we looking for?
05 Apr, 2018
EU supports innovative civic ideas through digital solutions in the Eastern Partner countries
02 Apr, 2018
More news

why to participate

1.
Smart Team Members & Mentors’ Support

Find new members for your team to work on your IT solution, or join a team working on a project to solve a social problem you care about. Our mentors from social initiatives, IT and consulting companies will help you to improve your project with their experience!

2.
New knowledge & useful network

We will create all conditions for you to work efficiently – and have fun! Master classes and presentations from interdisciplinary experts. Participants from six countries. 24-hour access to Hackathon premises. Free food and snacks. Travel grants and accommodation for people outside of Tbilisi!

3.
Get the Award

Based on the participants and mentors’ vote, three top-scoring IT solutions will be nominated for Digitalisation for Civil Society Award and get the opportunity to win funding for full development and launch. Winners of 2017 and 2018 Hackathon have already launched their solutions. In 2019 it may be you!

mentors

IRYNA VELSKA
Key Expert at EaP Civil Society Facility, Ukraine

agenda

day 1
Friday, 14 June 2019
11:30
Transfer to the Hackathon location

Shuttle buses will go from the hotel to the Hackathon location at 11:30 and 12:00

12:00 – 12:30
Registration and welcome coffee
12:30 – 13:00
Introduction and opening remarks

Delegation of the European Union to Georgia and the Project Task Manager (TBC)
Avtandil Kasradze, Chairman of Georgian Innovation and Technology Agency
Monica Bucurenciu, Team Leader of the Project

13:00 – 14:30
Ice-breaker & participants’ presentations
14:30 – 15:00
Impact talk: What is Doika and why we are working on it

Mikhail Volckak, Winner of 2018 Digitalisation for Civil Society Award

15:00 – 15:30
Coffee break
15:30 – 16:30
Speed dating: finalising the teams & teams' first discussion
16:30 – 17:15
Master Class #1
17:15 – 18:00
Master Class #2
18:00 – 19:00
Project work
19:30
Dinner & networking

Shuttle buses from the Hackathon location to the hotel will be at 19:30 and 20:00

The premise remains open 24 hours, so those who want may continue working on their projects

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08:45
Transfer to the Hackathon location

Shuttle buses will go from the hotel to the Hackathon location at 08:45 and 09:10

09:00 – 10:00
Registration, morning coffee & project work
10:00 – 11:00
Master Class #3
11:00 – 11:30
Coffee break
11:30 – 12:15
Master Class #4
12:15 – 13:00
Projects status check-in & mentors’ speed dating
13:00 – 14:00
Lunch
14:00 – 14:45
Master Class #5
14:45 – 16:00
Project work
16:00 – 16:30
Coffee break
16:30 – 17:15
Team's check-in session

The teams present 4 elements: data, narrative, visualisation & first mock-ups / prototypes

17:15 – 19:00
Project work
19:30
Dinner & networking

Shuttle buses from the Hackathon location to the hotel will be at 19:30 and 20:00

The premise remains open 24 hours, so those who want may continue working on their projects

More
08:45
Transfer to the Hackathon location

Shuttle buses will go from the hotel to the Hackathon location at 08:45 and 09:10

09:00 – 10:00
Registration, morning coffee & project work
10:00 – 11:00
Master Class #6
11:00 – 11:30
Coffee break
11:30 – 12:00
Time to Panic: organisers & mentors’ session on pitching the final projects
12:00 – 13:00
Project work
13:00 – 14:00
Lunch
14:00 – 15:30
Drafting presentations
15:30 – 17:30
Final presentations of the projects & participants’ vote
17:30 – 18:00
Coffee break & participants’ vote
18:00 – 18:30
Mentors’ vote & calculating the results
18:30 – 19:00
Closing ceremony: announcing the nominees & final talks
19:30
Dinner & networking

Shuttle buses from the Hackathon location to the hotel will be at 20:00 and 20:45

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QUOTES

Mikalai Kvantaliani1
Belarus1
We had to create the MVP in 3 days, having nothing but an idea. We’ve developed our ToR by Day 2 and… started working non-stop! We had the job done 10 minutes before the final presentation :)
Nadzeya Tsaranok
Belarus
For me, it has really become a major breakthrough in the development of a new project – I had an idea, but lacked knowledge to develop an ICT tool
Andriy Gevyuk
Ukraine
With such strong mentors, we have rethought and reworked a lot in our HelpInvest project and can now make both technical and ideological changes in our project
Mikalai Kvantaliani
Belarus
Hackathon is a good chance to answer the question: to what extent the problem you’re dealing with is relevant to the community you’re going to impact with your activities
Mikalai Kvantaliani
Belarus
You helped us to realize the main value of our project and focus on the main things!

rules and faq

How will 2019 EaP Civil Society Hackathon proceed?

The Hackathon starts on 14 June at 12:00, and finishes on 16 June 2019 at 19:00. The Hackathon venue will be open to participants 24 hours. It will be very comfortable to work there: the oganisers will provide everyone with the internet access, working spaces, stationeries, security, lunches & dinners, and tea, coffee and snacks. You may stay overnight at the venue (if you bring your own sleeping bag, of course), but the organisers arrange and pay for hotel accommodations for all participants outside of Tbilisi and provide transfer to and from the venue. Be sure to take your own laptop with all software installed. Hackathon agenda is a must for all participants, so please consider it planning your work on the project.

What is the Regional Ideathon?

2019 EaP Civil Society Hackathon is preceded with the EaP Regional Ideathon, a 1.5 day incubation meeting of civil society activists – authors of ideas of digital solutions and the hackathon mentors. The Ideathon will be held on 24-25 May 2019, in Kyiv, Ukraine. All shortlisted civil society activists who aapplied with an idea of IT solution until 29 April will be invited to the Ideathon, to present their ideas to the Hackahton mentors and organisers, to improve and further develop them. On the second day of the Ideathon, the mentors and the organisers will select 20 solutions for the participation in 2019 EaP Civil Society Hackathon in Tbilisi, Georgia.

What is the final presentation?

Hack teams must present their project to participants and mentors of the Hackathon. This will happen on 16 June, in the afternoon. There is no need to prepare a special presentation. You will need to demonstrate the maximum ready-to-go prototype of your solution and clear vision of how this IT-product will work.

How are the winners selected?

The hackathon participants will vote for each IT-solution except of their own, and will assess the tools according to 4 criteria: innovation, impact, sustainability and replication potential. Mentors will evaluate all presented solutions, too. The organisers will count the total scores. Authors of the three top-scoring IT-solutions by the mixed vote – two by the public vote and one by the mentors’ vote – will be invited to apply to the EU-funded project for the financial support for the full-fledge development and launch of the IT-product.

I have a question I could not get answered here.

If you have questions, write us at ict@eapcivilsociety.eu. We will reply within 24 hours!

1. Description and Overall Objective

2019 EaP Civil Society Hackathon brings together 60 civil society activists, IT professionals and designers from the Eastern Partnership region (EaP) to work face-to-face on software projects that would enable civil society better contribute to reforms and democratic changes in their home countries. It is organised by the EU-funded Eastern Partnership Civil Society Facility project, with the valuable support of local partners.

2019 EaP Civil Society Hackathon is held on 14-16 June in Tbilisi, Georgia. It is preceded by the EaP Regional Ideathon on 24-25 May in Kyiv, Ukraine, where the shortlisted applicants will work on their ideas of IT solutions and present them to the organisers and mentors. 20 best ideas will be selected for the participation in the 2019 EaP Civil Society Hackathon in Tbilisi.

The Hackathon aims to establish long-term cooperation between civil society and IT community that will result in new solutions for digital participation of citizens, better transparency and communication of governmental decisions and spending, broader participation in decision making process and advancement of public services.

2. Implementation

2019 EaP Civil Society Hackathon seeks to strengthen the role of civil society in reforms and democratic changes through new IT solutions. Digital tools proposed by applicants should contribute to better dialogue and partnership between citizens, civil society and governments. Possible topics may include public monitoring of budget execution, election monitoring, citizens reporting, crime mapping, interactive mapping, citizen journalism, and many others.

2019 EaP Civil Society Hackathon is preceded with the EaP Regional Ideathon, a 1.5 day incubation meeting of civil society activists – authors of ideas of digital solutions and the hackathon mentors. The Ideathon will be held on 24-25 May 2019, in Kyiv, Ukraine. All shortlisted applicants – civil society activists who applied with an idea of IT solution – will be invited to the Ideathon, to present their ideas to the Hackahton mentors and organisers, to improve and further develop them. On the second day of the Ideathon, the mentors and the organisers will select 20 ideas for the participation in 2019 EaP Civil Society Hackathon in Tbilisi, Georgia.

Participants of the EaP Civil Society Hackathon will work in hack teams consisting of three experts: one subject-matter expert from a civil society organisation (CSO), one IT professional (front-end / back-end developers, web / mobile, full-stack, etc.) and a graphic designer.

Participation in 2019 EaP Civil Society Hackathon is open to all citizens of EaP countries with a strong civil position and real experience of civic work, regardless of their experience in working for a CSO.

On the final day of 2019 EaP Civil Society Hackathon, the participants and mentors will vote for the best IT solution developed during the Hackathon. Three top-scoring ideas (two by the public vote and one by the mentors’ vote) will be nominated for Digitalisation for Civil Society Award, a special facility to support the full-fledge development of the best solution designed at the 2019 Hackathon. Based on the applications received, the Selection Committee will choose one of the nominated ideas for the development and launch.

3. Cost of Participation

Participation in 2019 EaP Civil Society Hackathon is free. Organisers also cover travel and accommodation of the Hackathon participants, as well as travel and accommodation costs of the civil society activists invited to the Regional Ideathon in Kyiv.

4. Eligibility of Participants

Participation in 2019 EaP Civil Society Hackathon is open to citizens/residents and CSOs from the EaP countries – Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. An applicant should:

  • be a natural person,
  • be a national and a resident of an EaP country,
  • have experience of doing civil work, or working as a designer / IT specialist,
  • have a good command of English and/or Russian languages.

Applications from grassroots activists and young IT professionals from across the region are encouraged.

5. Eligibility of IT Solutions

2018 EaP Civil Society Hackathon accepts ideas of IT solutions that empower digital participation of civil society, improve transparency of public institutions and enable broader citizen involvement in decision making processes. This includes such areas as e-Participation, e-Transparency, open data, citizens mobilisation, citizen-to-citizens services, and CSO transparency & accountability. For more details, read the Guidelines for Applicants.

The proposed solutions may cover one or several of the areas and be utilised by one or more EaP country. Ideas focused at engagement and mobilization of local and grassroot communities are encouraged.

6. How to Apply

To apply for participation in 2019 EaP Civil Society Hackathon, the applicants need to fill in the online application form at the website and submit it before 23.00 (CET) on 29 April 2019, if the applicants represent CSOs or activists groups, or before 26 May 2019, if the applicants are IT professionals or graphic designers.

The application is open both to individuals and hack teams. Hack teams may consist of maximum 3 persons, and include at least 1 subject-matter-expert and 1 IT professional / designer.

Applying with an idea of an IT solution, applicants need to describe it in brief, indicating:

  • the problem(s) to be addressed and how the proposed tool will help solving it/them;
  • users of the proposed IT product and how they will benefit from its launch;
  • other digital solutions that tackle the same problem (if exist) and the differences with the proposed one;
  • how the proposed IT solution contributes to the democratic changes in their home country and the EaP region;
  • how the proposed IT solution will be maintained and updated in future.

The organisers will inform the shortlisted applicants from civil society about the selection results no later than 10 May 2019 and invite them to the Regional Ideathon. IT professionals and designers may apply until 26 May 2019, with the selection results due by 3 June 2019.

7. More Information

For more details, please download and read Guidelines for Applicants. Questions to organisers may be sent by e-mail (ict@eapcivilsociety.eu) no later one working day before the application deadline.

Contacts

Address:
TechnoPark Georgia, 7 Innovation Street, Okrokana, Tbilisi